Allison B. Manning
Office Manager, Software
Denver, CO · (276) 555 0181 · name@example.com · linkedin.com/in/allisonbmanning
Key Qualifications
EXPERIENCE
Eleven years in office and workplace operations, six of them managing offices of more than 100 people
INDUSTRIES
Software, robotics, title and escrow services
SPECIALTIES
Vendor contracts, office budgets, onboarding logistics, space planning
SYSTEMS
Microsoft 365, Google Workspace, Envoy, Concur, DocuSign, Asana, Slack
CREDENTIALS
Facility Management Professional from the International Facility Management Association, Notary Public in Colorado
EDUCATION
Bachelor of Arts in communication, University of Colorado Denver
Results at a Glance
$96k
Lease renewal
22%
One year
60
Hires a year
14
Floor wardens
Executive Summary
Office manager who has run the workplace for a growing software company through two floor expansions and a headcount jump from 40 to 140. Owns the office budget, the vendor list, the badge system and the onboarding logistics that put a desk, a laptop and a first week schedule in front of every new hire.
Signature Achievements
- Cut annual occupancy cost by 96,000 dollars at lease renewal by giving back a storage suite the company no longer used and holding the same rate on the two working floors.
- Reduced office and pantry spending 22 percent in one year by consolidating four suppliers into two and moving to a quarterly ordering cycle.
- Built the onboarding logistics checklist that now covers about 60 hires a year, with badge, desk, equipment and first week calendar confirmed before the start date.
- Moved 140 employees onto a second floor across a single weekend with every workstation live by Monday morning.
- Brought visitor sign in down to under a minute by replacing the paper log with Envoy and printing badges at the front desk.
- Closed both annual building safety inspections with no findings after rewriting the evacuation plan and training 14 floor wardens.
Professional Experience
Office Manager
Argonaut Cloud Systems, Denver, CO 2021 to present
Two floors in the Ballpark district, 140 employees, one direct report at the front desk.
- Owns a 610,000 dollar annual office budget covering rent recovery charges, supplies, catering, equipment and events, and reports variance to the finance team each month.
- Manages 18 vendor relationships including janitorial, security, coffee service, plants and the building engineer, and rebids the three largest contracts every two years.
- Runs onboarding logistics with the recruiting and technology teams so equipment, seating and access are ready before each start date.
- Chairs the safety committee, keeps the emergency action plan current under Occupational Safety and Health Administration general industry rules, and runs two evacuation drills a year.
Office Coordinator
Tallgrass Robotics, Boulder, CO 2018 to 2021
Single office of 55 engineers and a small hardware laboratory.
- Handled purchasing, shipping and receiving for both the office and the parts room, tracking spend against a monthly allowance.
- Coordinated travel and expense reporting in Concur for 20 frequent travelers and chased the receipts that held up close.
- Planned quarterly company meetings and the annual holiday event for up to 120 guests within an agreed budget.
Administrative Assistant
Mesa Peak Title Company, Denver, CO 2015 to 2018
Front desk and file room support for a busy residential closing office.
- Greeted closing parties, prepared conference rooms and kept the signing calendar for four closers.
- Maintained the closing file room and prepared boxes for offsite storage on the schedule set by the company.
Licensure and Certification
Facility Management Professional, International Facility Management Association, 2022
Notary Public, State of Colorado, commission through 2027
American Red Cross first aid and cardiopulmonary resuscitation certification
Education
Bachelor of Arts in communication, University of Colorado Denver, 2015
Certificate in workplace operations, Metropolitan State University of Denver, 2019
Core Skills
Vendor management · Office budgets · Space planning · Onboarding logistics · Visitor management · Emergency preparedness · Purchasing · Event planning · Expense reporting · Supplier negotiation