Elena M. Newsome
Office Coordinator, Software
Portland, ME · (207) 555 0196 · name@example.com · linkedin.com/in/elenamnewsome
Key Qualifications
EXPERIENCE
Two years coordinating office space, events and onboarding
INDUSTRIES
Software, coworking
SPECIALTIES
Reception, meeting room and desk booking, supply ordering, onboarding logistics
SYSTEMS
Google Workspace, Envoy, Robin, Slack, Asana
CREDENTIALS
American Red Cross first aid and cardiopulmonary resuscitation certification
EDUCATION
Associate of Arts in business, Southern Maine Community College
Results at a Glance
22%
New space
16%
Consolidating three catalogs
48
New hires
900
Dollar average budget
Executive Summary
Office coordinator two years into the work, keeping a 90 person software office running. Owns the front desk, meeting rooms, supplies and the first week logistics for every new hire. Certified in first aid and trained as a floor warden for the building.
Signature Achievements
- Set up desk booking in Robin and lifted usable seat capacity 22 percent without new space.
- Cut supply spend 16 percent by consolidating three catalogs into one ordering account.
- Coordinated first day setup for 48 new hires with equipment and badges ready every time.
- Ran twelve all staff socials and two client open houses on a 900 dollar average budget.
Professional Experience
Office Coordinator
Casco Bay Software, Portland, ME 2024 to present
Sole office coordinator for a 90 person software company on two floors.
- Covers reception, greets visitors through Envoy and handles mail and courier traffic.
- Manages meeting room and desk booking, room setup and audio visual readiness.
- Orders supplies and pantry stock and raises purchase requests for approval.
- Runs new hire first week logistics with the people team, from badge to desk to welcome lunch.
Front Desk Associate
Old Port Workspaces, Portland, ME 2023 to 2024
Member services desk at a coworking site with 220 members.
- Handled member check in, tours and day pass sales.
- Booked conference rooms and coordinated catering for member events.
- Logged building maintenance tickets and escorted contractors.
Licensure and Certification
American Red Cross first aid and cardiopulmonary resuscitation certification
Building floor warden training, Portland Fire Department
Education
Associate of Arts in business, Southern Maine Community College, 2023
Core Skills
Reception cover · Meeting room management · Desk booking · Supply ordering · Onboarding logistics · Event coordination · Envoy · Robin · Google Workspace · Slack