Jordan A. Whitfield
Office Clerk, County Circuit Court Clerk's Office
Kansas City, MO · (816) 555 0134 · name@example.com · linkedin.com/in/jordanawhitfield
Key Qualifications
EXPERIENCE
Eighteen months as a file clerk in a county court civil division
SETTINGS
County circuit court clerk's office opening about 14,000 civil cases a year
SPECIALTIES
Filing intake, document scanning and indexing, file pulls, certified copies, vault records
SYSTEMS
Statewide court case management system, Kofax scanning, Tyler Odyssey, Microsoft 365
CREDENTIALS
Missouri notary public, court records confidentiality training
EDUCATION
Certificate in Office Technology, Blue River Technical College
Executive Summary
File clerk eighteen months into the civil division of a county circuit court clerk's office that opens about 14,000 civil cases a year. Scans and indexes filings into the statewide case management system, pulls files for hearings, processes certified copy requests at the counter and keeps the vault in order. Came in through a temporary posting and was hired on at the end of the first term.
Signature Achievements
- Scans and indexes about 450 filings a day with an indexing error rate under one percent on the division's weekly quality check.
- Pulls and stages about 120 case files a day for hearings and has not had a file missing at the bench in the past year.
- Processed about 300 certified copy requests a month at the counter with same day turnaround.
- Reduced the scanning backlog from eleven days to same day within the first four months by adding a second afternoon batch.
- Reshelved and relabeled 6,000 closed files in the vault during the 2025 records transfer to the state archive.
Professional Experience
File Clerk, Civil Division
Clay Bend County Circuit Court Clerk's Office, Kansas City, MO March 2025 to present
Civil division of a county circuit court clerk's office with 22 deputy clerks opening about 14,000 civil cases a year
- Receive, date stamp and scan filings from the counter, mail and drop box into the statewide case management system.
- Index each document to the correct case and event code and route it to the assigned deputy clerk.
- Pull case files for the daily hearing dockets, deliver them to five courtrooms and return them at the end of the day.
- Prepare certified copies and exemplified records for the public, attorneys and other agencies and collect fees.
- Maintain the file vault, retrieve archived files from off site storage and prepare boxes for the state archive.
Temporary Office Clerk
Platte Valley County Recorder of Deeds, Platte City, MO September 2024 to March 2025
Six month temporary posting in a county recorder's office recording about 30,000 documents a year
- Scanned recorded deeds and mortgages in Tyler Odyssey and verified page counts against the receipt.
- Answered counter and phone questions about copy fees and document searches.
- Filed returned original documents for mailing to the submitter.
Certifications and Training
Missouri notary public, commissioned by the Missouri Secretary of State, expires 2029
Court records confidentiality and sealed record handling training, completed 2025
Missouri criminal background check clearance for court employment, 2025
Education
Certificate in Office Technology, Blue River Technical College, Independence, 2024
High school diploma, Northland Prairie High School, Kansas City, 2023
Core Skills
Filing intake · Document scanning · Case indexing · Hearing file pulls · Certified copies · Vault records · Fee collection · Counter service · Archive transfers · Sealed record handling