Lauren J. Cobb
Corporate Secretary, Medical devices
Boston, MA · (617) 555 0101 · name@example.com · linkedin.com/in/laurenjcobb
Key Qualifications
EXPERIENCE
Ten years of public company governance and board support
INDUSTRIES
Medical devices, life sciences, publicly traded manufacturers
SPECIALTIES
Board minutes, proxy statements, Section 16 filings, entity governance
SYSTEMS
Diligent, Workiva, Equity Edge, DocuSign
CREDENTIALS
Certified Paralegal and member of the Society for Corporate Governance
EDUCATION
Bachelor of Arts in political science, Boston College
Executive Summary
Corporate secretary for a publicly traded medical device company, responsible for board and committee minutes, the annual meeting and proxy statement, and Section 16 reporting for eleven officers and directors. Ten years in governance. Keeps a Delaware entity book that a diligence team can read without asking questions.
Signature Achievements
- Filed 74 Section 16 reports over three years with every one submitted inside the two day window.
- Produced the proxy statement and annual meeting materials for four consecutive years without a filing correction.
- Reduced board meeting preparation time by nine days by moving materials into a single board portal.
- Rewrote three committee charters after a governance review by outside counsel.
- Kept minutes for 46 board and committee meetings that later supported a clean records request.
- Closed the annual director questionnaire cycle in eighteen days across eleven respondents.
Professional Experience
Corporate Secretary
Charles Basin Medical Systems, Boston, MA 2021 to present
Governance lead for a listed device maker with 1,900 employees, a nine member board and four committees.
- Prepares agendas, materials and minutes for board and committee meetings.
- Manages the annual meeting, proxy statement drafting and shareholder vote tabulation.
- Files Section 16 ownership reports and maintains insider trading preclearance records.
- Keeps the Delaware entity records, resolutions and officer appointments current.
- Advises directors on meeting logistics, committee membership and record retention questions.
Assistant Corporate Secretary
Bay State Instrument Holdings, Waltham, MA 2016 to 2021
Assistant supporting the general counsel of a listed instrument maker with three business units.
- Drafted resolutions and written consents for subsidiary boards.
- Circulated director and officer questionnaires and tracked responses for disclosure.
- Coordinated director onboarding, education sessions and committee assignments.
- Maintained good standing filings for 22 subsidiaries in twelve states.
Licensure and Certification
Certified Paralegal, National Association of Legal Assistants, credential current
Member, Society for Corporate Governance
Education
Bachelor of Arts in political science, Boston College, 2015
Paralegal certificate, Suffolk University, 2016
Core Skills
Board minutes · Committee charters · Proxy statement preparation · Annual meeting management · Section 16 reporting · Entity governance · Director onboarding · Insider trading policy · Board portal administration · Disclosure questionnaires · Stock ledger oversight · Records retention