Buyer Job Description

Buyer Job Description

The buyer job description is critical in the smooth running of any organization. A buyer is responsible for procuring resources and materials required by the organization. Good buyers must be analytically inclined and have excellent negotiation abilities. Above all, they must have impeccable integrity as they interact with people with the propensity to bribe them.


Buyers conduct research, assess products, and buy items required by the organization


The buyer's job descriptions should list the primary duties, the knowledge, skills, abilities, and other qualities (KSAO) necessary for an individual to perform the job well.

Related: Supply Chain Director Job Description


Buyer Job Description: Overall Purpose of the job

To purchase goods, services, and materials required within the organization. They are ultimately responsible for choosing the best products and making cost-effective purchases to profit the company. In procuring the goods, services, and materials, they must focus on the quality and cost of the items


Buyer Job Description: Primary duties


  • Maintains and manages the current inventory by keeping a logbook.
  • Ensures optimum availability of materials, goods, and services by analyzing trends.
  • Builds and maintains connections with suppliers through effective communication.
  • Manages the contracting process with suppliers by negotiating prices for goods and services
  • Reduces breakages by ensuring that suppliers correctly send secured packages of goods.
  • Attends conferences, trade shows, and product expos to stay current on new trends and goods.
  • Chooses new products and evaluates existing ones by considering the price and quality.
  • Selects the best suppliers by comparing prices.
  • Provides cost-effective purchases by negotiating prices with suppliers.
  • Ensures prompt product delivery by agreeing on delivery schedules with suppliers.
  • Purchases products, components, materials, or services by following the agreed-upon pricing, quality, and delivery targets.
  • Assists the purchasing department and other pertinent divisions by informing them of any supply issues affecting business operations.
  • Acts as a point of contact with suppliers by providing internal departments with product information.
  • Assists in reducing procurement costs by analyzing costs and proffering cost-cutting measures.
  • Collaborates with others in the procurement function to identify continuous and business improvement opportunities.
  • Ensures that there are open channels of communication that are established, managed, and maintained with suppliers.
  • Looks for fresh suppliers by choosing suppliers based on their strategic value to the business.
  • Ensures that all departments follow procurement policies and procedures by monitoring compliance.
  • Handles a large supplier base successfully by negotiating better supplier terms and pricing.
  • Provides updates on price adjustments by conducting market research.
  • Finds and evaluates new supplier sources for present and future purchasing needs by conducting a supply market analysis.
  • Checks that all suppliers have the most recent certifications and documents.
  • Maintains good relations with suppliers by meeting suppliers regularly

Related: Accounts Payable Clerk Job Description

Buyer Job Description: Educational Qualifications

The right candidate for this role has a background in procurement or supply chain management is necessary for this position. Depending on the role and sector, different buyers may need different levels of education. Here are some educational qualifications that you might want to include in the job description for the buyer.

  • High school diploma or equivalent
  • A first degree.
  • At least 3 years experience in a similar role
  • A Trade-specific certification like CPP, CPPB, or CPPO (optional)

Related: Billing Clerk job description


Buyer job description: Experience Required

Employers may have different experience requires for the buyer job description. Less professional expertise may be needed for entry-level purchasing positions than for senior-level buyer positions. Below are some of the expertise required for the role:


  • Up to speed with purchasing best practices
  • Experience with market research, data analysis, and forecasting techniques
  • Experience in sourcing and procuring items
  • Experience in supply or vendor relationships
  • Experience in preparing reports
  • Experience in computer systems
  • Proven experience working with different distributors or suppliers

Related: Executive Assistant Job Description


Buyer Job Description: Other Characteristics required

A buyer job description must include all necessary skills and qualities in addition to the educational requirements and work experience for this position. I have listed a few qualities you may find helpful to include in the buyer job description.

  • Outstanding communication skills
  • Excellent organizational skills
  • Proven ability in effective negotiation
  • Knowledge of purchasing best practices
  • Analytical capabilities
  • Negotiation skills
  • Capability to operate under pressure
  • Purchasing and inventory management
  • Excellent understanding of MS Office; working knowledge of purchasing software.
  • Familiarity with market research, data analysis, and forecasting techniques

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The buyer job description is critical in any organization, hence the need to understand fully what is involved in this job. A buyer will be responsible for procuring materials, goods, and services. The procurement process involves the identification of suppliers, the negotiation of prices, and the placement of orders with suppliers. They are responsible for the management of supplier relationships. In this role, you will be required to deeply understand the market for the goods and services you are procuring.

Ashleigh Masiko
This article was written by Ashleigh a Consultant at Industrial Psychology Consultants (Pvt) Ltd

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