Alexis P. Rutherford
School Registrar and Office Administrator
Spokane, WA · (509) 555 0104 · name@example.com · linkedin.com/in/alexisprutherford
Key Qualifications
EXPERIENCE
Nine years in school office administration, records and attendance
SETTINGS
Comprehensive high school and a suburban district middle school
SPECIALTIES
Student records, course scheduling, attendance accounting, state reporting
SYSTEMS
PowerSchool, Canvas, Google Workspace, Skyward
CREDENTIALS
Certified Educational Office Professional, Washington notary public commission
EDUCATION
Associate degree in business administration, Spokane Falls Community College
Executive Summary
School administrator who keeps records, schedules and attendance straight for a high school of eleven hundred students. Nine years in school offices, and the person counselors, families and the state reporting office all call when a transcript or an enrollment date does not match.
Signature Achievements
- Cleared a backlog of four hundred transcript requests and brought turnaround down to two business days.
- Raised average daily attendance reporting accuracy to ninety nine percent across three state reporting cycles.
- Built a chronic absenteeism report that counselors use weekly, which helped move the rate down four percentage points.
- Scheduled eleven hundred students into courses with fewer than thirty conflicts to resolve by the second day of school.
- Trained six office staff across the district on records retention and enrollment verification.
Professional Experience
School Registrar and Office Administrator
Latah Creek High School, Spokane, WA 2020 to present
Runs the main office and student records for a high school of eleven hundred students and eighty staff.
- Maintains enrollment, withdrawal, transcript and immunization records, and answers records requests under federal privacy rules.
- Builds the master course schedule with the assistant principal and resolves student conflicts through the first two weeks.
- Submits monthly attendance and enrollment counts to the district and the state reporting system.
- Supervises two office assistants and manages substitute check in, visitor screening and the daily bulletin.
Attendance and Records Assistant
Mount Spokane Valley School District, Spokane Valley, WA 2017 to 2020
Handled attendance and enrollment for a middle school of seven hundred students.
- Processed daily attendance, family contact and truancy referral paperwork.
- Maintained cumulative files and transferred records for one hundred and forty students a year.
- Coordinated registration events that enrolled two hundred new students each August.
Licensure and Certification
Certified Educational Office Professional, National Association of Educational Office Professionals
Washington State Notary Public commission
Education
Associate degree in business administration, Spokane Falls Community College, 2017
Certificate in office management, Community Colleges of Spokane, 2015
Core Skills
Student records management · Course scheduling · Attendance accounting · State data reporting · Records privacy compliance · Front office supervision · Family communication · PowerSchool administration · Registration events