Role of Technology in Human Resource Management

Role of Technology in Human Resource Management

With the advancements in technology, businesses expect more from HR professionals. Aside from managing HR processes, they now need to track activities and productivity to improve the processes. Applications like association management software greatly help HR professionals with their work.


The software centralizes all the work in a department, saving both time and money. This software lets you accomplish tasks on a single platform. When you organize work electronically, you can allocate tasks to employees without hassle. This makes management more efficient and cost-effective.


HR technology provides tools that managers need to make better decisions. Here are other ways that technology transforms the field of human resource management.


How Is Technology Used in Human Resource Management?

HR managers use technology to make their jobs easier and make better judgments. There's an application for that these days. This is especially true when it comes to managing employees in a company.

Aside from employee management, automation tools help in reducing paper use and organizing data entry. Employees, for example, do not need to fill out paper forms that must then be entered by HR staff. All of this can be done through a centralized system like membership management software.


Here are some examples of how technology is used in human resource management.

1. Employee Management


Employee management deals with helping employees in achieving their full potential. Additionally, it also helps the company achieve its objectives. It's a comprehensive process that encompasses all aspects of human resources. This includes recruitment, payroll management, and talent management.


An automated employee management system improves all these processes. It allows companies to have a more standardized, systematic, and formal evaluation process.


More specifically, it provides:

  • Greater employee-manager accessibility;
  • Improved training programs; and
  • Effective performance reviews.


For example, membership management software helps simplify administrative tasks. This includes handling dues payments and accounts receivable. Such tasks can be completed within minutes with the right tools. By using such software, a company can meet its goals without sacrificing employee satisfaction.

HR technologies that boost management and improve efficiency, such as taking the hassle out of payroll using a  gross-up calculator, resulting in the overall success of the company. Regardless of their size or industry, organizations are striving to improve organizational performance.


Managers should make sure that all departments are improving their procedures and controls. They should also have their operations focused on enhancing the company's competitiveness. All of these can happen with tools like association management software.


2. Employee Engagement

Employee engagement applications are increasingly being used in performance management. These platforms and apps employ a range of strategies to keep employees engaged in their work.


Association management software includes features that increase employee engagement. Applications with posting and commenting features allow businesses to share information. On top of that, it also allows employees to express their thoughts about it.


Additionally, gamification strategies also help engage employees by making apps enjoyable.

3. Performance Management

Employers have also started to automate processes for monitoring employees' job performance. Most performance management modules usually have interactive features. This allows for employee feedback in a process known as continuous performance management.


Such performance management can significantly improve employee retention and productivity.

Businesses can start with technology-assisted appraisals. These appraisals keep track of important information about employees. You can easily and quickly monitor their strengths and weaknesses. Additionally, it also stores employees’ areas for improvement.


Individual performance management and skills data are used in workforce analytics. Based on the appraisal results, applications use this data to create tailored learning programs for employees. These assist employees in planning their career paths and developing their skill sets effectively.

4. Training and Development



A lot of training nowadays is done digitally and tailored to individual needs. It enables HR teams to keep track of progress and evaluate the effectiveness of established objectives. HR departments use online training sessions and webinars for employee development. They're also great for teams that are spread out across the country.


5. Recruitment

One of the most important functions of HR professionals is to hire people. Different technological solutions help them in maintaining a seamless recruitment procedure. Today, the majority of job positions are advertised online. Additionally, applications are processed through a single platform.

This makes reviewing application forms easier and faster. Recruiters use resume screening applications to remove submissions that aren't a good fit for the job.

Using HR software for the recruitment process offers numerous benefits. It improves the recruitment team's overall productivity by automating monotonous and time-consuming tasks. The software enables HR teams to engage with potential candidates on social media platforms, generating leads, and streamlining the recruitment procedure.
Additionally, it allows for the collection and analysis of data from job candidates to further simplify the process. HR software also provides tools to tailor searches, helping staff find the best candidates for each position.

6. Employee Scheduling and Tracking

Simple things like overlapping leave requests can wreak havoc on a company's efficiency. The right HR software ensures that professionals can monitor employee availability. It also helps manage schedules properly. This enables the company to operate at maximum productivity throughout the year.

Moreover, there are several reasons why a company invests in employee scheduling and tracking software. This HR system enables the HR department to implement automated time off request and approval processes. As a result, it simplifies finding replacements and prevents understaffing caused by short-notice absences or time offs. Also, employee scheduling and tracking software can help reduce lateness and absenteeism by ensuring that all work schedules are released and distributed ahead of time.

7. Documentation

The HR department is tasked to ensure that employees have timely access to important information. This increases transparency within the company and fosters a culture of trust. Both of these are essential for employee productivity.

Additionally, HR technology makes use of a cloud-based system to store important employee data. This ensures that the data is available throughout the day. Additionally, it makes sure that it is safeguarded even in the case of a physical disaster.

Since all of the data is stored on cloud-based servers, paperwork is kept to a minimum. With a few clicks, you can access documents, handbooks, and training manuals.

HR technology can be used to disseminate information in a timely and useful manner. Some examples include Talent Management Software and AI-powered chatbots.

For these reasons, an HR information system (HRIS) has become a popular tool for managing employee data and information. These include work schedules, training, performance appraisals, payroll, and benefits. It can help generate reports necessary for compliance with specific labor laws and regulations and better decision-making.
If you want to streamline HR documentation/information, try out HRIS and book a demo today with one of the reliable software providers.

8. Integrated Management System

HR is now needed to collaborate with other departments inside the organization. They've traditionally shared responsibilities with payroll. Today, they are required to share information and resources with other departments. These include the legal department, executives, and team leaders.

The best management systems make sharing easier. They ensure that all departments have the information they require to complete their tasks. This type of technological integration is important. It helps firms develop a corporate community, track employee behavior, and boost engagement and productivity.


Technology has brought about the beneficial transformation that is required in the HR department. Technology that centralizes administrative tasks helps put HR professionals’ priorities into more important tasks. A list of association management companies can help you choose the best management software.


You can also look for association management software reviews online to help you decide. Remember that these applications and software should cater to your company’s needs. So it’s best to look for software that meets your needs.


However, you should keep in mind that technological breakthroughs can’t compete with humans. Some roles and tasks are better off done by humans. While this is true, technology is still important to businesses. Following specific technological trends build a reputation for a business in the market.

Dani Martin
This article was written by Dani a Guest at Industrial Psychology Consultants (Pvt) Ltd

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